Benefits of Document Management and Archiving system Easy Access to Documents
Current and archived information is never more than a few mouse clicks away. Do away with time and space consuming paper storage methods. Organized Files and Information
Property field indexing prepares files for dynamic sorting. Imagine opening a file cabinet and having the files sorted according to PO Number, then opening the same cabinet and the files are now sorted according to vendor. Now, that's a useful filing system. Any number of property fields can be implemented to establish optimum filing organization. Full Text Searching
Documents can be labeled when they are stored using various keywords and can be easily retrieved with our search functionality.
Information Sharing
Electronic files, including scanned images (tiff and pdf files of scanned paper documents and drawings), are readily accessible to co-workers across LAN's, company intranets, and the Internet. You can also share files by distributing onto CD/DVD for archiving or transportability. Enhanced Communication
Scans and existing electronic files are available for viewing by all authorized company personnel. Add redlines (notes, markups) to these images for conveying ideas or changes. These redlines are maintained as a separate layer on the image file (the original is maintained intact). Eliminating Filing Problems
Eradicate manual filing systems and their tedious and mistake ridden methods. Electronic documents are always in the folders where they belong and can be located using multiple search techniques, including search and sort by property fields and full text strings. Digital Archiving
Historical information assets are an important part of any company. Document imaging secures historical documents. Save the images to CD/DVD or any external data storage repository (Web) for safekeeping. This eliminates paper wear and tear, reduces storage space needs, helps meet regulatory requirements, and establishes a secure disaster recovery system. |